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Air and Sea Freight Transportation’s Letters

Request Letter for Freight Charges

Date: DD/MM/YYYY
Hadi and Brothers,
City, State, Zip Postal Code
Phone Number:
Fax:
Steamship Company USA
City, Province, State
Phone Number:
Fax:
Dear Sirs,
We shall be glad to have a Schedule of your Sailings to New York, August-November and the freight rates for cases 20cm’ 2cm’ 45cm each weighing 70 kgs. Also please let us know the usual time taken for the voyage.
Thank you,
Yours faithfully,
Hadi and Brothers
Manager

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Request Letter for Freight Charges

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Reply to Letter of Freight Charges inquiry

Steamship Company USA
City, Province, State
Phone Number:
Fax:
Messrs Hadi and Brothers,
City, State, Zip Postal Code
Phone Number:
Fax:

Dear Sirs,

We thank you for your letter of 5th July and have pleasure in enclosing a schedule of our sailings during the next quarter. The freight rate for your cases will be Dollar 1400 per case.

The New York to New Jersey takes 15 days. The goods will have to be delivered at our above address and in case you wish us to collect the same from your factory, an expense of Dollar 430 per case will be charged subject to a minimum of Dollar 4390.

We are enclosing our shipping form and shall be glad to hear further.

Thank you,

Yours faithfully
Steamship Company USA
Manager

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Letter for Shipping Quotations

Date: MM/DD/YYYY

Dear Sirs,

We have received an order for [Product Name here]. These [Product Name here] are being packed and 8 cases of the same, weighing 2 quintals will be ready by 18th October. Please let us know when you can arrange the shipment of the same as also your charges.

Since this is our first foreign order we shall appreciate your informing us about the necessary formalities to be completed.

Yours faithfully,
[Name here]

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Letter for Shipping Quotations

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Reply to the Quotations

Date: MM/DD/YYYY

Dear Sirs,

We thank you for your letter dated [date]. We shall be only too glad handle the consignment. A freight of $ 340 will be charged for each parcel. This will include full insurance of the goods. Our service charge of $ 40 each parcel is payable on presentation of the bill.

The next ship leaves for China on 8th September and the New York usual takes 30 days. As for the formalities, you should have the import license number as also the foreign exchange permit number of your buyer, against which he has to import goods from you. In case this information is readily available to you, we can get the goods shipped on 8th September, provided you confirm before 4th September.

Yours faithfully,
[Name here]

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Agent Instruction Letter

Date: MM/DD/YYYY

Dear Sirs,

M/s Hadi & Co. has informed us this morning that your 18 cases of screws are due to arrive in New York on 4th August S.S Adam. Please let us know whether this consignment is to be warehoused in New York or forwarded to you a New Jersey.

Yours faithfully,
[Name here]

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Agent Instruction Letter

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Reply to Agent Instruction Letter

Date: MM/DD/YYYY

Dear Sirs,

We thank you for your letter of 8th August, please arrange to take delivery of the goods from the ship and send the same to New York [Address, City, and State].

Send your bill in Duplicate in due course as usual.

Yours faithfully,

[Name Here]

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Letter for Collecting the Goods

Company Name
City, State, Zip Postal Code
Phone Number
Date: MM/DD/YYYY
XYZ Fruit Store
City, State, Zip Postal Code
Phone Number

Dear Sirs,

Please Arrange to collect from us 200 cases of mangoes on the morning of 6th July for sending the same to America by America Air Line.

Yours faithfully,
Company Name
Manager

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Letter for Collecting the Goods

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Agent Letter to Airways Representative

Date: MM/DD/YYYY
Manager,
Company Name
City, State,

Dear Sir,

We are sending our representative 200 cases of mangoes for America Air Line to America. All papers duly completed are enclosed.

The freight bill for these cases should be sent to us in duplicate for payment on due course.

Yours faithfully,
Company Name
Manager

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Agent Letter to Airways Representative

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Letter from Customs Authorities Release the Goods

Date: DD/MM/YYYY

M/s Hadi Carriers,

City, State

Dear Sirs,

We are enclosing a letter from America Air Line together with an invoice for 3 cases of readymade garments received from China. Please arrange to collect the same and deliver us to our showroom.

Thank you,
Yours faithfully,
[Name here]

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Letter from Custom Authorities Release the Goods

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