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Banking Correspondence Letter Sample

Requesting the Customer to Close His Account

Date: DD/MM/YYYY
Dear Sirs,
I regret to say that I have today returned your cheque no. 3847563 dated 10th August, for $ 8, 3975.89 issued in favor of Hameez Traders, as unpaid owing to lack of sufficient funds in your account. This, however, is not the first instance as during the last two months we have returned as many as seven cheques for the same reason.
As per our bank rules, no account can continue if it is irregular for more than one month. I, therefore, suggest that you should close your account as early as possible and in no case later than 13th July.
Yours faithfully,
[Name here]

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Requesting the Customer to Close His Account

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Inquiry about Bank Reference

Manager,
[Bank Name here]
City, State
Date: DD/MM/YYYY

Dear Sirs,

M/s Hadi & Co. of Hadi has placed with us an order for $ 48, 343 and has the name of [Bank Name Here], Branch no. [0000] Hadi a reference Will you please make necessary inquiries and let us have information regarding their financial standing.

Thank you,
Yours faithfully,
[Name here]

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Inquiry about Bank Reference

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Requesting Letter to Customer Repay Overdue Loan

Date: DD/MM/YYYY
Dear Sirs,

Your loan of $ 84,735 of 4th August fell due for repayment on 4th July. The same has not been cleared until today. It is possible that you might have sent a cheque and the same is in transit but in case it is not so, please send your remittance per return of post.

Yours faithfully,
Manager

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Requesting Letter to Customer Repay Overdue Loan

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Stop Payment of Lost Cheque Letter

Date: DD/MM/YYYY
The Manager
[Bank name and Address]
Sub: Stop Payment of Lost Cheque no 8573624 [account No XYZ]

Dear Sirs,

We have been informed by our clients M/s Hadi & company private Ltd. That they have lost our cheque no [Enter your Cheque No Here] dated [date here], for $ 38,573. We are issuing a fresh cheque for the same amount and request you to stop payment of the above cheque and send us your confirmation per return.

Yours faithfully,
[Company name here]

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Stop Payment of Lost Cheque Letter

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Reply from the bank [Letter from bank to stop payment of lost cheque]

Date: DD/MM/YYYY
Dear Sirs,

We thank you for your letter of 12th July and are pleased to inform you that we have noted down your instructions for stopping payment of your cheque no. [Enter your Cheque No Here]

Dated [Date Here], for $ 38,537.
Yours faithfully,
[Bank name here]

Sending Documents through Bank

Date: DD/MM/YYYY
Regd.

Dear Sir,

We are pleased to enclose:

  1. Invoice No. 493 dated [Date Here] for $ 5,783, and
  2. R/R No. 58372 dated [Date Here].

Please deliver these documents to Messrs. Hadi and Sons, [City], Cairo against payment of $ 38,573.00. Payment, when collected, should be sent to us by a bank draft. In case the documents are not cleared within 20 days, please write to us for further instructions.

Thank you,
Yours faithfully,
[Name here]

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Sending Documents through Bank

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