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Clearing Agents Letters

Letter to Clearing Agent for taking Goods

Date: 00/00/0000
Dear Sir,
Please arrange to collect five wooden boxes containing nail and screws us for sending the same to:
M/s Hadi and Brothers,
City, State, Zip Postal Code
Through goods train,
Please deliver us the necessary R/R and your bill for payment immediately after you have dispatched the goods.
Yours faithfully,
[Name here]

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Letter to Clearing Agent for taking Goods

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Subsequent Letter of Representative Visit

Hadi and Brothers,
Clearing & Forwarding Agents
City, State, Zip Postal Code,
Phone, Fax, Email
Ref. ML/1215
Date: DD/MM/YYYY
M/s Hameez & Co.
City, State, Zip Postal Code,
Phone, Fax, Email

Dear Sirs,

This is with further reference to the personal visit of our public relation officers, Mr. Moeez Mughal on 12 August 2018 to your office.

We are pleased to confirm the details as under:

  1. The charges for each post packet will be $ 10 subject a minimum of $ 100.
  2. Each rail and road parcel will be charged at $ 10 per parcel irrespective of its size and weight subject to a minimum of $ 200.
  3. Each ship and air parcel will be charged at $ 50 per parcel subject to a minimum of $ 500.
  4. All expenses of freight etc. will be paid at the time of delivery of goods while a monthly bill will be issued on 1st of every month for our services which must be cleared before 5th.
  5. All your goods will be lifted within four hours from the receipt of information from your end. If for any reason goods are mot booked or the released goods cannot be delivered to you on the same day, they will be stored in our warehouse at our expense and will be taken care of till the next working day.

We shall now look forward to hearing from you.

Thanking you and assuring you of our best services at all times.

Yours faithfully,
For Hadi and Brothers
Manager

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Subsequent Letter of Representative Visit

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Letter to Agent for Collect the Goods

Hadi and Brothers,
City, State, Zip Postal Code,
Phone, Fax, Email
Date: DD/MM/YYYY
M/s Hameez & Co.
City, State, Zip Postal Code,
Phone, Fax, Email

Dear Sirs,

With reference to your letter dated 21st August 2018. Please arrange to collect.

  1. 60 parse’s to be booked to a various railway station in the USA.
  2. 40 parcels to be booked through road transport.
  3. 32 railway receipts
  4. 15 road transport goods receipts.

Thanking you,

Yours faithfully,
Hadi and Brothers
Partner

Note: the above information can also be given on telephone and a receipt for delivery of above four items, in duplicate/ triplicate kept ready and got signed from the clearing agent at the time of his coming to collect the goods.

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Letter to Agent for Collect the Goods

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