Clearing and Forwarding Agents Proposal Letters
Meeting Request Letter for Business Representatives
Date: 00/00/0000
Dear Sirs,
We have a large number of in and out parcels every day. We shall appreciate your sending one of your representatives to discuss with us regarding services rendered by you and your rates etc. for the same.
Thank you,
Yours faithfully,
[Name here]
Note: the clearing agent may meet the party by fixing an appointment either on the telephone or by writing a letter to discuss the details of business
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Freight Forwarding Terms of Business
Date: 00/00/0000
Dear Sirs,
We thank you for your letter of 6th July.
Or
With further reference to the personal visit of our partner Mr. Hameez to your office on 12th July, we are pleased to mention our terms as under:
- All goods will be collected from your factory for onward transportation by road or rail. Similarly, all inward parcels will be delivered to your office.
- A sum of $ 20 will be changed towards our services for each inward and outward parcel subject to a minimum of 450 parcels every month.
- All bills submitted by us will be paid within 30 days.
These terms will be valid for a period of 5 months. We hope you will find the above acceptable and favor us with your confirmation, soon.
Yours faithfully,
[Name here]
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Informing Letter to Collect Parcels and Receipts
Date: 00/00/0000
Dear Sirs,
Please arrange to collect 140 parcels for sending them by road to different towns. Some R/Rs are also with us in respect of 87 parcels for getting the same released from railways, which may also be collected.
Yours faithfully,
[Name here]
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Delivery Order to Clear Goods
Date: 00/00/0000
Dear Sir,
We are enclosing herewith R/R Nos. 23456, 23457 and 23458 duly endorsed in your favor and request you to please clear the goods from the railway authorities and arrange to deliver the same to our above address.
You may send us your bill as usual in duplicate and we shall arrange to send you the cheque immediately on receipt of the same.
Thanking you,
Yours faithfully,
[Name here]
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Reply to the Delivery Order letter
Date: 00/00/0000
Dear Sir,
We acknowledge the receipt of your letter dated the [date here] along with three R/R’s mentioned therein. The goods have been released and the same is being sent through our cargo truck. Our bill for $ 500/- is attached herewith, in duplicate. Kindly arrange to hand over the cheque to our representative.
Thanking you and assuring you of our best cooperation at all times.
Yours faithfully,
[Name here]
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